Vrestus Privacy Policy

Thank you (hereinafter “You”, “Your”, “Yours”) for choosing to be part of our community at Vrestus (hereinafter “Company”, “We”, “Us”, or “Our”). When You visit Our website https://vrestus.com (hereinafter the "Website"), and more generally, use any of Our services (hereinafter the "Services", which include the Website), please keep note of the fact that We collect information about You, and Your use of the Services, that may be personal, depending on Your usage of it. This policy applies to Your use and rights.

We appreciate that You are trusting us with Your personal information. We are committed to protecting Your personal information and Your right to privacy. We take Your privacy very seriously. In this policy, We seek to explain to You in the clearest way possible what information We collect, how We use it, and what rights You have in relation to it. We hope You take some time to read through it carefully, as it is important. 

If You have any questions or concerns about this privacy policy or Our practices with regard to Your information, please contact us at [email protected].

If there are any terms in this privacy notice that You do not agree with, please discontinue use of Our Services immediately.

This policy applies to all information collected through Our Services (including Our Website), as well as any related services, sales, marketing, or events.

This policy is GDPR compliant. More details about the collection and use of data for EU residents is available in Section 11.

Please read this privacy notice carefully as it will help You understand what We do with the information that We collect.

TABLE OF CONTENTS

  1. WHAT INFORMATION DO WE COLLECT?
  2. WHY AND HOW DO WE USE YOUR INFORMATION?
  3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
  4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
  5. HOW DO WE HANDLE YOUR SOCIAL LOGINS?
  6. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
  7. HOW LONG DO WE KEEP YOUR INFORMATION?
  8. HOW DO WE KEEP YOUR INFORMATION SAFE?
  9. CONTROLS FOR DO-NOT-TRACK FEATURES
  10. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
  11. WHAT ARE YOUR PRIVACY RIGHTS AS EU RESIDENTS?
  12. DO WE MAKE UPDATES TO THIS NOTICE?
  13. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
  14. INFORMATION ABOUT MEDIA DATABASE
  15. INFORMATION ON COOKIES
  1. WHAT INFORMATION DO WE COLLECT?

In Short: We collect different types of information — both personal and non-personal — depending on Your interaction with the Services. 

In more detail, the information We collect includes:

  1. WHY AND HOW DO WE USE YOUR INFORMATION?

In Short: We collect and process Your information only for purposes based on legitimate business interests, the fulfillment of Our contract with You, compliance with Our legal obligations, and with Your express consent.

We use information collected via Our Website for a variety of business purposes in a non-exhaustive list described below. We collect and process Your information for these purposes in reliance on Our legitimate business interests, in order to facilitate the delivery of Our Services to You, to enter into or perform a contract with You, with Your express consent, and/or for compliance with Our legal obligations. We indicate the specific processing grounds We rely on next to each purpose listed below.

We use the information We collect or receive:

  1. WILL YOUR INFORMATION BE SHARED WITH ANYONE?

In Short: We only share information with Your consent, to comply with laws, to provide You with Services, to protect Your rights, or to fulfill business obligations.

We may process or share Your data based on the following legal basis:

More specifically, We may need to process Your data or share Your personal information in the following situations:

  1. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We may use cookies and other tracking technologies to collect and store Your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how We use such technologies and how You can refuse certain cookies is set out in Our Cookie Notice.

  1. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

In Short: If You choose to register or log in to Our services using a social media account, We may have access to certain information about You.

Our Website offers You the ability to register and login using Your third-party social media account details (like your Facebook or Twitter logins). Where You choose to do this, We will receive certain profile information about You from Your social media provider. The profile information We receive may vary depending on the social media provider concerned, but will often include Your name, email address, friends list, profile picture as well as other information You choose to make public on the social media platform itself.

We will use the information We receive only for the purposes that are described in this policy or that are otherwise made clear to You on the relevant Website. Please note that We do not control, and are not responsible for, other uses of Your personal information by Your third-party social media provider. We recommend that You review their privacy notice to understand how they collect, use, and share Your personal information, and how You can set Your privacy preferences on their sites and apps.

  1. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

In Short: We may transfer, store, and process Your information in countries other than Your own.

Our servers are located in ….. [enter]. If You are accessing Our Website from outside this area, please be aware that Your information may be transferred to, stored, and processed by Us in facilities and by third parties with whom We are in agreement to store information. 

If you are a resident of the European Union, these countries may not necessarily have the same data protection laws or other similar laws as comprehensive as those in Your country. We will however take all necessary measures to protect Your personal information in accordance with this privacy notice and applicable laws. See more details in Section 11.

  1. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep Your information for as long as necessary to fulfill the purposes outlined in this privacy policy and as otherwise required by law.

We will only keep Your personal information for as long as it is necessary for the purposes set out in this privacy policy, or for as long as You remain a user of Our Service, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this notice will require us keeping Your personal information for longer than the period of time in which You have an account with Us.

When We have no ongoing legitimate business need to process Your personal information, We will either delete or anonymize such information, or, if this is not possible (for example, because Your personal information has been stored in backup archives), then We will securely store Your personal information and isolate it from any further processing until deletion is possible.

  1. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect Your personal information through a system of organizational and technical security measures.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information We process. However, despite Our safeguards and efforts to secure Your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so We cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat Our security, and improperly collect, access, steal, or modify Your information. Although We will do our best to protect Your personal information, We advise You to only access the Website within a secure environment.

  1. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting You can activate to signal Your privacy preference not to have data about Your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, We do not currently respond to DNT browser signals or any other mechanism that automatically communicates Your choice not to be tracked online. If a standard for online tracking is adopted that We must follow in the future, We will inform you about that practice in a revised version of this privacy notice.

  1. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

In Short: Yes, if You are a resident of California, You are granted specific rights regarding access to Your personal information.

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits Our users who are California residents to request and obtain from Us, once a year and free of charge, information about categories of personal information (if any) We disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which We shared personal information in the immediately preceding calendar year. If You are a California resident and would like to make such a request, please submit Your request in writing to us using the contact information provided below.

If You are under 18 years of age, reside in California, and have a registered account with the Website, You have the right to request removal of unwanted data that You publicly post on the Website. To request the removal of such data, please contact Us using the contact information provided below, and include the email address associated with Your account and a statement that You reside in California. We will make sure the data is not publicly displayed on the Website, but please be aware that the data may not be completely or comprehensively removed from all Our systems (e.g. backups, etc.).

  1. WHAT ARE YOUR PRIVACY RIGHTS AS EU RESIDENTS?

In Short:  According to the European Data Protection Regulation if You are a resident of the European Union You have specific rights in connection to the collection, processing, and use of Your personal data. 

If You are a resident in the European Union, We are processing Your personal data under Article 6(1)(b) of the GDPR in connection with the use of the Service and is solely collected and used only for the purposes that You have been notified for and for which You granted Us consent. The provision of personal data is voluntary, yet necessary for the performance of the Services with Us. If You have additionally given consent to the processing of Your personal data for other marketing purposes, including for the purpose of distributing commercial information, we will also be processing Your data in accordance with Article 6(1)(a) of the GDPR.

If You have questions or comments about Your rights and how We process Your information, You may email us at [email protected]

Collecting Information

The data is only collected with the purpose of allowing the offering of services to You and will not be revealed on purpose to any third party, private citizen or firm, but will be used exclusively for the purposes of communications between the Company and the You (e.g. to answer emails, telephone calls, send newsletters, send information on Your account, respond to Your use of the Services). 

According to the Service in question, the types and amount of personal information collected will vary to what is deemed necessary for the level of service to be received. In any instance, it is expressly provided that We will not collect personal information unless You are asked to provide Your express consent to such an event.

You represent and warrant that You have the right and authority or have obtained all necessary consents to provide any data, including any personal information of any other individual.

Use of Information

Personal information shall be collected solely for the purpose for which it is asked and for which You will have consented to.

We may use personal information, as deemed necessary, in order to ensure compliance and/or to enforce the legal obligations that stem out of the acceptance of the Terms of Service and this Privacy Policy. For example, We may need to investigate, prevent or take action regarding illegal activities and/or violations of the Services, or register and respond to any possible rights on Your behalf, to technical support claims, or to customer service requests, questions, and concerns.

Data may be processed to ensure Your: 

Right of access – You have a right to be informed and request access to Your personal data, which We are processing;

Right to rectification – You have the right to request Us to modify or to update/complete Your personal data, if those are inaccurate or out of date/incomplete;

Right to erasure – You have the right to request the erasure of Your personal data;

 Right to restriction of processing – You have the right to request the temporary or permanent termination of processing of all or of some of Your personal data;

Right to object – You have the right to object at any time, to the processing by Us, of Your personal data, including for the purposes of direct marketing;

Right to data portability – You have the right to request a copy of Your personal data in electronic format and transmit those personal data to the office of a third party and;

Right not to be subject to an automated decision-making process – You have the right not to be subjected to a decision based procedure solely by automated processing, like profiling

Sharing Data

We shall not disclose Your Personal Data to any third party for any purposes that have not been expressly provided in this policy, without obtaining Your prior consent.

Account Information

You have the right to request access to the personal information We collect from You, change that information, or delete it. To request to review, update, or delete Your personal information, please submit a request form. We will respond to Your request within 30 days.

If You would at any time like to review or change the information in Your account or terminate Your account with Us, you can:

■ Contact Us using the contact information provided.

■ Log in to Your account settings and update Your user account.

Upon Your request to terminate Your account, We will deactivate or delete Your account and information from our active databases. However, We may retain some information in Our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use, and/or comply with applicable legal requirements.

Cookies and Similar Technologies

According to GDPR provisions, You shall be notified and asked to consent for the collection of data by this website upon Your arrival here. 

Most Web browsers are set to accept cookies by default. If You prefer, You can choose to set Your browser to remove cookies and to reject cookies. If You choose to remove cookies or reject cookies, this could affect certain features or Services of Our Website. For further information, please see our Cookie policy.

Opting out of Email Marketing

You can unsubscribe from Our marketing email list at any time by clicking on the unsubscribe link in the emails that We send or by contacting Us using the details provided below. You will then be removed from the marketing email list – however, We may still communicate with You, for example, to send You service-related emails that are necessary for the administration and use of Your account, to respond to service requests, or for other non-marketing purposes. To otherwise opt-out, You may:

■ Access Your account settings and update Your preferences.

■ Contact us using the contact information provided.

  1. DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, We will update this notice as necessary to stay compliant with relevant laws.

We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If We make material changes to this privacy notice, We may notify You either by prominently posting a notice of such changes or by directly sending You a notification. We encourage You to review this privacy notice frequently to be informed of how We are protecting Your information.

  1. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If You have questions or comments about this notice, You may email us at [email protected]

14. INFORMATION ABOUT MEDIA DATABASE

Part of Our Service to You involves access to a database (hereinafter “SELECT”, “Database”) of contacts for media and reporters. This section applies to the media Database and how We collect, process and make the Database available. Please read this carefully, and if You have any questions or concerns with regard to Your information, please contact us at: [email protected]

What Does the Database Include and How Do We Collect It?

The Database comprises of information about media outlets and reporters, that may be categorized based on their expertise in certain fields. The term “reporters” is not meant to be interpreted narrowly and shall include persons affiliated with an outlet or working independently as freelancers, bloggers, content writers, and/or influencers. It is meant to be used by You to connect to reporters and/or media outlets. For the purposes of this section the reporter is the “data subject”. 

We limit our searches to information that we believe will enable us to contact those who may be potentially interested in accessing our journalist content.

This Database shall include information such as:

The aforementioned information refers to data collected by Us that are publicly available and easy to find online. The list is not exhaustive and information will be provided where available. The information is offered on an as is basis and is expected to be updated and changes where appropriate and necessary, or by reporters opting-out. 

We search for data about reporters and articles published in publicly available sources such as:

We do not collect or process any sensitive or confidential data such as data relating to race or ethnic origin, religious or philosophical beliefs, sexual life, sexual orientation, political views, trade union membership, health, genetic data or biometric data, or data that falls outside the scope of the reporter’s professional capacity.

The Purpose of Using The Data 

The main objective of SELECT is to enable Our clients to search for information on reporters, to create a new media base, or expand their existing media base, and to communicate with them more effectively and in a targeted way, by:

What’s in it for reporters and influencers? Thanks to a personalized search engine, they can receive more relevant press releases.

Search results are made available to Our clients for a fee.

The Legal Basis For Data Collection and Processing

We collect and process the data of reporters in order to provide communication Services to Our clients. This is in Our legitimate business and legal interest and is compliant to Article 6(1)(f) of the GDPR.

In the event that Our client uses the data of a reporter collected through SELECT, he or she becomes the Controller of such data and is therefore obliged to provide detailed information on the manner and purpose of the processing of personal data so that the processing is in compliance with the applicable legal provisions.

We do not use reporters’ data for activities in which we consider that Our interests take precedence over any unreasonable negative impact on the reporter concerned.

Tracking 

Emails and press releases sent by Our clients via the Website may include tracking software to inform them if and when You read the email sent and whether You clicked on any links contained therein.

Automatic Profiling

We may use the reporter data included in SELECT for the purpose of automated profiling. The profiling activity that We are pursuing and its methods are limited. We use profiling to evaluate interests and the industry in which a given person functions and to make search results are available to Our clients in response to specific inquiries formulated with Our website.

For example, We may use profiling to help Our clients search for articles written by a reporter, or to determine the size of the audience (resulting from, e.g., the number of users following the person concerned in social media). This, in turn, helps Our clients to communicate more effectively with selected media and reporters.

How Long Are We Processing Reporters’ Data?

We will process the data of reporters for the period necessary for the purposes set out in this policy or until a data subject objects to their processing.

Opting Out

When making the data in question available to Our clients, We use ONLY information that is publicly available online. However, you have a right to opt-out from the collection and processing of your data. Please contact us at: [email protected] and we will remove your data from the database. 

15. INFORMATION ON COOKIES

Vrestus sends a “cookie” to Your computer that contains an identification number that is unique to the computer You are using. We use this cookie to provide You with a continuous experience, and for Us to record how Our Service is being used.

As is done with most web sites, We log each visit to each web page. A log entry can contain information typically found in the “header” of Your web browser’s request such as the browser type You used, Your Internet Protocol address, and the date and time of day. We may also log Your cookie’s identification number and the URL of the last site You visited. If You are a journalist, Your journal affiliations will be noted in the record of hits for an article, and shared with Our clients as an aggregated statistic. Statistics for individual journalists’ visits are not shared. Log information is important for security, audit, quality improvement, as well as for monitoring the health and use of Our service.

Please note that if You click on a link to a third-party website from the Vrestus website, the linked-to site may have different policies and practices with regard to cookies and Vrestus has no control over and is not responsible for such policies or practices. You should always consult the privacy policy governing any website You visit on the Internet for complete information about their policies and practices.